1. Scope
This policy covers Kohaku’s public website, Discord features, and web-based control room. Discord and any services chosen by a server have their own privacy practices.
2. Age and Discord eligibility
Kohaku is intended only for people who are eligible to use Discord under Discord’s rules and applicable local requirements. If you are not eligible to use Discord, do not use Kohaku.
3. The public website
In your browser, the public site stores only your chosen light or dark theme in local storage. It has no analytics, public-site account system, or API calls. The theme stays in that browser until you change it or clear local storage.
The infrastructure serving the site may create standard operational and security logs, such as request times, requested paths, IP addresses, and browser information.
4. Control room sign-in
The control room signs you in through Discord OAuth using the identify and guilds permissions. Kohaku receives
basic Discord account details and details about servers you can manage so
it can show the right control room.
Essential OAuth state and session cookies complete sign-in, protect the authorization flow, and keep the control room session active. They are not used for advertising or public-site analytics.
5. Information used by enabled features
Depending on which features a server enables, Kohaku processes:
- Discord user, server, channel, message, role, and related IDs;
- server and channel configuration selected by trusted managers;
- warning and moderation records, including recorded reasons;
- reminder content, timing, delivery destination, and status;
- Discord-delivered moderation logs and reminders; and
- limited operational details about requests, deliveries, and errors.
Kohaku processes these details only as needed to provide the features a server uses. Server managers control the settings available to them, while Discord controls information held on its platform.
6. How information is used
Information is used to:
- authenticate control room users and check server permissions;
- operate requested moderation, reminder, and server features;
- deliver configured logs and reminders through Discord;
- secure the service and investigate misuse; and
- troubleshoot, maintain, and improve reliability.
7. Where information is handled
Information may be handled by Discord when Kohaku receives or delivers it, and by infrastructure or hosting providers that run the service. A server’s own selected channels, webhooks, or integrations may also receive the information that its managers direct there.
8. International processing
Depending on where you, Discord, and service providers are located, information may be processed outside the country where you live. Privacy protections may differ between locations. This policy does not represent that processing occurs in any particular country.
9. Retention
Session and temporary information is kept only while needed for its function. Configuration, moderation records, warning reasons, and pending reminders may remain while the relevant server or feature uses them. Discord retains messages and deliveries according to its own systems and the choices of the server receiving them.
No single retention period fits every feature. Information may also be kept when reasonably necessary for security, troubleshooting, or legal obligations, then removed or anonymized when it is no longer needed.
10. Your choices
You can change or clear the public-site theme in your browser. You can log out of Kohaku to end your current control room session. Logging out does not revoke Discord authorization. To revoke Kohaku separately, use Discord’s connected or authorized applications controls.
You can also ask a server’s managers about that server’s settings and records. For another applicable privacy request, use the contact method below.
11. Security
Kohaku uses technical and organizational measures intended to protect the information it handles. No online service can guarantee absolute security, so server managers should grant only the permissions and access needed for enabled features.
12. Changes to this policy
This policy may change as Kohaku’s features or obligations change. The effective date above will be revised, and additional notice may be provided when a change is important.
13. Contact
For privacy questions or requests, use the support contact associated with Kohaku’s Discord application. No separate public contact address is listed here.